Exhibitor Kit

Welcome Letter	Floorplan
Deadlines Checklist	Doubletree's CoCo Key Hotel Exhibition Hall & Meeting Room Layout
Exhibitor List	Rules & Regulations
Schedule of Events	Sample: Certificate of Insurance
Contractor List

As a part of your exhibitor package, you receive:
- One Complimentary Full Conference Registration (Attends Conference Sessions, may work in booth and has access to Exhibit Hall)
- Two Complimentary Booth Staff Registrations (Has No Conference Session access, but may work in the Booth and visit the Exhibit Hall)

Here's how to register your team:

1. Click HERE and click “New Registrant”

 

2. Enter your email address and choose the last selection marked “Exhibiting Company.”  You will be prompted to enter a password. 
* Your company’s password is your company’s Exhibitor Contact’s email address. (If you need help with your password you can contact Registration, registration@tradefairgroup.com )

3. You will then select your company name and the type of pass you are registering (full conference or booth staff). You will be asked to re-enter your password each time you register a new person.

4. Once you enter your staff member’s contact information, simply save the registration and move on to the next team member.

After you have used all of the registrations that come with your exhibitor package, you will have to register additional attendees by going back to the home page and registering as a standard delegate.  Please feel free to use the following promotional code to receive a 10% discount off additional conference passes: EOI_VIP.  You can also forward this discount to your clients and prospects as an invitation to them to attend the event

If you have additional staff to register, please use our regular registration procedures:

- Click HERE for the Exhibitor Staff Registration Form (PDF)

- Click HERE for Online Registration – AFTER registering above Exhibit Staff

- Click HERE for the General Registration Form (PDF) for additional delegates.

Access the Online FREEMAN Portal to download your forms.
* You can also order services by using your existing log-in information or by creating a new account.

Frequently downloaded forms: - All Freeman Kit (18pg's)

- Quick Facts & General Information

- Third Party Billing Authorization

- Material Handling Order Form

- Order Freight & Shipping Information

- Warehouse Shipping Labels - Must Deliver by June 11

- Show Site Shipping Labels - Cannot Deliver before June 18

Doubletree's CoCo Key Hotel Contractor Service Order Forms: 

SERVICE:	VENDOR:	ORDERING:
Audio/Visual:	Visual Aids Electronics	Order Form
Electrical	Visual Aids Electronics	Included with booth purchase
Internet	Doubletree's CoCo Key Hotel	Free Wireless Internet throughout the Hotel Instruction
Catering	Doubletree's CoCo Key Hotel	Menu

30 Word Show Guide Instructions - Deadline Date: April 30

Advertising Rate Sheet - Deadline Date: April 30

Sponsorship Opportunities

Sponsorship Reservation Form

Exhibition Invitation Ticket Tips

Trade Tips for Exhibitors

Booking your travel is easy for EnergyOcean International.
Follow the links below to get deep discounts to keep you and your colleagues under budget!

 

SERVICE	VENDOR	ORDERING
Hotel	Doubletree's CoCo Key Hotel	Reserve your room online today - Use Group Code: EOI
Airline	United or American Airlines	Discount form Discount form
Car Rental	AVIS Rent-A-Car	AVIS Rent-A-Car link automatically renders discount
Boston Transportation & Entertainment	Boston Visitor Bureau
Onsite Parking		Doubletree's CoCo Key Hotel Parking & Directions
Visa Letters		Request a Visa Invitation Letter